Website World Heart Beat Music Academy
Role: Finance Manager
Location: South West London, with flexible working possible
Company: World Heart Beat
Salary: £40-45k pro-rata for 2 to 3 days per week
A prestigious music charity in South West London is looking for an experienced, self-starting finance manager to join their tight-knit arts organisation.
About World Heart Beat
Founded over a decade ago, we provide excellence in music education and performance. World Heart Beat is fast becoming one of the most prominent music charities in the country for providing grassroots, non-selective, richly diverse, music education programmes for children from a vast array of backgrounds. We are proud that in 2018, we were awarded National Portfolio Organisation (NPO) status by Arts Council England.
World Heart Beat Music Academy provides music tuition and personal development opportunities after school, in the evenings and on weekend and school holidays. 350 children and young people between the ages of 5 and 25 years, who are based in Wandsworth and the surrounding London boroughs, come to us every week (many of them more than once). Wandsworth is one of inner London’s largest boroughs and it suffers from extreme social polarisation. We remove barriers by providing bursaries and free instruments and work closely with partners to engage those most in need.
Opening a vibrant new music education centre and venue
Selected by London Borough of Wandsworth and developers Eco-World Ballymore from a competitive field of 42 cultural organisations, World Heart Beat has been awarded a 750m2 building in Embassy Gardens in the heart of Nine Elms, on London’s south bank (part of the largest regeneration area in Europe). The facilities will comprise 110-seat auditorium, state-of-the-art recording studios, 3 x teaching / rehearsal spaces and a community café and will enable us to provide a world-class music-led education and performance centre that promotes a global music programme, extends our reach to audiences and promotes social cohesion.
Construction of our music education centre and venue is set to begin in March 2021 and we plan to open in October 2021.
Project website: www.worldheartbeat.org/embassygardens/
Overview – Job Purpose
Reporting to the CEO and working with and supporting the Fundraising team and Artistic Director, the role is to be first contact point for financial matters in preparation, overseeing and reporting on the budgets for grant applications and accounts for the organisation.
The Finance Manager is a key member of our small team during this important expansion period and responsible overall financial management of the organisation and responsible for producing the annual accounts and managing the audit process. The role also includes reviewing and implementing financial procedures, overseeing day-to-day and month-end financial management and accounting processes, cash and credit card management, and supporting the CEO with VAT and direct tax matters.
Responsibilities also include producing accurate and timely financial information for budget holders, and business partnering with stakeholders across the organisation.
The post holder will manage the book-keeper in the delivery of World Heart Beat’s statutory, legal and validation requirements, via liaison with auditors, validating bodies and external financial and legal advisors; and working with the CEO in the preparation of reports for the Board of Trustees and the Executive.
Main Tasks and Responsibilities
- Grant management Membership of a recognised accounting body.
- Develop tools and systems to enable effective grant management.
- Support Budget Holders with preparing donor financial reports, including justification of allocation of costs to projects in accordance with grants terms and conditions.
- Work closely with the Directors and Project Managers for accurate and timely allocation and recording of expenses to the appropriate grants.
- Support Budget Holders by providing monthly budget versus actuals reports, addressing any over/underspends and ensuring activities are carried out as planned.
- Oversee the management and coordination of all financial reporting, including production of annual report and accounts and filing with regulators and including to funding agencies, with development and monitoring of contract and grant budgets.
- Be responsible for ensuring all reporting and accounting requirements are fulfilled with regard to grants and subsidies.
- Provide informative reports for funders and stakeholders.
- Working with the CEO in developing a number of forecasting models.
Internal controls and policy development
- Ensure financial and resource accountability and effective management of records as required for auditing.
- Coordinate any statutory or donor audit and ensure completion of annual audited accounts in a timely manner.
- Implement audit recommendations in a timely manner.
- Review internal controls and update policies and procedures as required in consultation with the Director.
- Create monthly management reports (or more frequently if requested), financial statements and cash flow projections for use by Executive management, fundraising team and Board of Trustees.
- Oversee the maintenance of the inventory of all fixed assets.
- Carry out quarterly budget revisions and forecasts to ensure budgets closely reflect planned/approved activities.
- Managing internal audit process.
- Financial planning and budgetary control, including the development and maintenance of a comprehensive budget model covering income and expenditure, balance sheet and cash forecasts.
- Ensure the annual accounts of the preceding year are prepared in time for the October Trustee meeting.
- Oversee all purchasing and payroll activity for staff and participants.
- During the development phase of the World Heart Beat Embassy Gardens you will work closely with CEO to be the main point of contact for making payments made for work completed. You will effectively project manage the finances for this development.
Essential Knowledge & Experience
- Membership of a recognised accounting body.
- At least 5 years’ experience in financial and grants management of large and complex projects.
- Strong financial analytical skills and thorough knowledge of non-profit accounting principles.
- Ability to analyse, interpret complex data and make recommendations.
- Experience with computer accounting packages, and excellent computer literacy in MS Office Packages, with excellent Excel skills a must.
- Strong interest and appreciation of the arts.
- Highly detailed oriented and strong skills in administration, organisation and planning.
- Good interpersonal and team working skills, within a multicultural setting.
- Excellent command of oral and written English, and ability to communicate clearly and effectively.
- Proactive approach to work and able to work with limited supervision, resourceful, efficient and focussed.
- Able to cope with high levels of pressure in meeting strict deadlines and situations requiring critical decision-making.
- High integrity, unquestionable character and openness coupled with commitment to good governance.
- Willing to take on additional responsibilities from time to time as appropriate to support the team.
- Flexibility, patience and a can-do approach to tasks and the ability to adapt to a changing and challenging environment.
Desirable Knowledge & Experience
- Experience with accounting in Xero.
- Experience with DFID grants is an advantage.
- Experience in working with Art organisations Trust fund-reporting.
- Experience working in the charitable sector.
Pay, Hours, and Holiday
- 2 to 3 days a week.
- Salary £40-45,000 pro-rata (depending on skills and experience).
- Flexitime hours.
- 25 days holiday (pro rata) plus bridging days between Christmas & New Year.
- DBS checked (or happy for this to be organised).
HOW TO APPLY
To apply, please apply directly with CV and cover letter to James Gero at email@example.com
Application close at 5pm on Tuesday 26nd January 2021.
Interviews will take place on Tuesday 2nd February 2021.
To apply for this job email your details to firstname.lastname@example.org.